Twelve invoices, 2 corrected
From September 2024 to August 2025, each correction kept a record of what changed and why.
Hybrid billing
Fees, usage and prepaid credits on one invoice
Seats, usage and prepaid credit bill from one contract, on one invoice.
A year on one contract
Twelve invoices, and prepaid credit drawn down
Prepaid credit tracked as a balance
The 2025 credit drew down as usage was billed, and each invoice showed what was left.
One contract, several ways to charge
By August 2025, Machair Worsted Inc's usage billed more than its seats, on the same invoice.
- Prepaid credit
- Milestones
- A mid-cycle change
- A disputed overage
- Revenue share
- Two entities
Prepaid credit
Prepaid credit running out, seen 2 months ahead
In August 2025 the drawdown showed the $40,000 credit clearing in October, in time to agree a top-up.
Prepaid credit · April to October 2025
Machair Worsted Inc · September and October forecast in August
Prepaid credit · April to October 2025: opens at 40,000.00, 3 movements, closes at 0.00.
The August draw of $6,250 is the credit line on that month's invoice.
Milestones
Setup billed by milestone, then the subscription starts
Three milestones from January to March 2024 billed on acceptance, and seats and usage began at go-live.
Implementation milestones · Machair Worsted Inc
$150,000 · January to March 2024
Implementation milestones · Machair Worsted Inc: 1 series across 3 buckets.
A late delivery moves its invoice with it.
A mid-cycle change
A mid-month rate change, priced before sending
On 12 March 2025 the rate card changed: usage re-priced from that day, the fee prorated, no credit note.
March 2025 invoice, re-priced · Machair Worsted Inc
Rate card changed 12 March
March 2025 invoice, re-priced · Machair Worsted Inc: opens at 29,400.00, 2 movements, closes at 31,850.00.
The invoice went out corrected, at $31,850.
A disputed overage
A disputed overage, settled from the usage records
November 2024's $4,900 overage was disputed; the Invoice agent found a duplicate batch on the 14th worth $2,150.
Usage records a day, November 2024 · Machair Worsted Inc
Duplicate batch on the 14th
Usage records a day, November 2024 · Machair Worsted Inc: rose from 47K at 1 Nov to 49K at 30 across 12 points; range 47K to 408K.
The credit note reverses those records by id, bringing what is owed from $34,600 to $32,450.
Revenue share
A platform fee plus a share of transactions
Nuthatch Percale Inc pays $6,000 a month plus 2.4% of the $8.30M it transacted from January to June.
January to June 2026, by month · Nuthatch Percale Inc
$36,000 fee · $199,200 revenue share
- Platform fee
- Revenue share · 2.4%
January to June 2026, by month · Nuthatch Percale Inc: 2 series across 6 buckets.
The share is priced from the settlement file, so a refund lowers the next share line.
Two entities
Two entities, 2 currencies, one consolidated figure
Gloaming Fescue Inc bills Windrow Chicory Inc's US entity in dollars and its German entity in euros, on one contract.
Half year, consolidated · Windrow Chicory Inc
$410,000 reported
- US entity · invoiced in USD52%
- German entity · invoiced in EUR48%
The German entity's €180,000 is translated at the contracted rate on the invoice date, and each entity keeps its own invoice and tax.
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Keep exploring
Product
Billing
Invoices built from the signed contract, for seats, usage, credits and milestones.
Product
Revenue recognition
ASC 606 schedules and journal entries built from the contract, without the spreadsheet.
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